The TOPIX DMS is fully integrated into TOPIX. You do not need additional DMS software or complex interfaces. Instead, all documents and information are centrally and intuitively stored in the right places. The direct linking of documents to the corresponding processes makes it easy for you and your employees to quickly access all data and files and gives you the perfect overview of even complex processes. Do you have a list with multiple documents? Then simply make a linked jump to other program areas and display a list of associated individuals, companies, or projects, for example.
The TOPIX DMS system is an integral part of our CRM system or our ERP software. This makes file management and document archiving a breeze. For more information on the CRM and ERP areas, please visit:
Are you still manually filing your documents? Constantly searching for information? Afraid of high costs for interfaces? Then the TOPIX DMS is the right solution for you. It's fast, reliable, intuitive, and 100% integrated into TOPIX!
The TOPIX DMS stores your outgoing documents in a tamper-proof and GoBD-compliant manner as PDFs with the unchanged original document in the attachment. It archives self-generated documents such as correspondence, offers, orders, delivery notes, invoices, and purchase orders. Additionally, it processes incoming documents received via email, HotFolder, Drag & Drop, or scanning into your system. Incoming documents are automatically integrated into your ERP workflow. Depending on the type of incoming data, associated processes are automatically triggered, such as processing a ZUGFeRD invoice with the creation of the incoming invoice and its related items. The assignment of highly individual documents to an ERP area can also be done retroactively and adjusted as needed.
All archived documents are stored directly in PDF/A format or converted to this format afterward. This allows for a complete indexing of documents and convenient full-text search. With this full-text search, you can search for specific formulations and text passages beyond all program areas. Multi-keyword fields for external documents also optimize the search. Information from paper documents scanned with OCR technology in TOPIX is also completely readable and searchable. In the viewer window, you can quickly glance at a document without having to open it.
You can map your entire document workflow with TOPIX. For external documents, paper documents, or incoming documents, you have various options to transfer data to TOPIX: via email, (OCR) scanner, HotFolder, or Drag&Drop. In addition, thanks to the legally compliant archiving of outgoing or electronic documents, you can meet legal requirements while creating a company-wide, central, and intuitive filing system. The available information is always complete and up-to-date. All employees have direct access to the required processes - mobile and in real-time. Thanks to numerous automations, manual effort and error rates decrease. High transparency, along with easy and fast evaluations, ensures maximum efficiency.
By managing all your data in TOPIX – your central system – you find it easy to meet the requirements of data protection and ensure access security. Furthermore, you enhance the future security of your company. Thanks to the dedicated 7-stage confidentiality system, only employees with the appropriate authorization have access to your data.